By-Laws::ASEGA::Albuquerque Sales & Economic Growth Association

The purpose is to promote the economic well-being of the membership through the sharing of leads, referrals, prospects, introductions, influence, discounts or preferred rates. Whenever possible, association members will exchange business with other members.

Section A. Membership is open to any individual more than 21 years old whose full-time livelihood depends on personal sales or clientele building activities. The candidate must have a minimum of twelve months experience in the specific category for which he/she is applying or have experience in a related field that the Board of Directors determines is appropriate for the specific category.

Before a membership candidate may be admitted to the association, they must participate in three (3) meetings within a six week period, and submit an application for membership that requests an open category which is the applicant’s primary occupation. The applicant must also submit the initiation fee to the club Executive Secretary, and have been approved by the Board of Directors.

Section B. The club, from its inception, is allowed charter membership positions. Those designated as Charter Members are allowed an inalienable right to their membership position only as it relates to exclusivity of category or change of category with due regard for other charter members. A list of charter members is maintained by the Executive Secretary.

Section C. Membership will not be offered to members of an association which purpose is substantially similar to this association, or to individuals whose category is currently filled by a member in good standing.

Section D. From time to time, a member may designate a colleague as an Alternate to deliver and/or receive Business Advisories. The Alternate shall not vote on the Association’s business. The Alternate’s attendance at a meeting will not count toward the member’s participation requirement.

Section A. Meetings will be held once a week, at a time and place recommended by the board and voted on by a plurality of the membership present at a regularly scheduled meeting. Each member will be allowed to advertise according to the rules and regulations of the association as well as share referrals.

Section B. Members should make an effort to provide as much information as possible about the Business Advisories which are defined as leads and referrals.

Section C. In addition to the weekly general membership meetings, there shall be at least one monthly meeting of the Board of Directors. The meeting time and place shall be announced by the President and shall be open to the general membership unless closed by a majority vote of the board for the purpose of discussing personnel and or other confidential matters. The President may call a special meeting of the Board to conduct time sensitive business of the association. A quorum of 50% of the Board members shall be present to conduct business..

Officers of the Association will include a President, President Elect, Secretary-Treasurer, Sergeant-at-arms. Nominations for office excluding the office of President will be determined by nominating committee appointed by the President. Nominees must be a member in good standing. Nominees for officers must be a member with not less than one year of membership in the association. Nominations for officers and Board of Directors will be announced at the third meeting in October at which time nominations will also be accepted from the floor. Elections will be held the second and third weeks in November. Officers and Directors will be installed before the 3rd week in December for terms starting on January 1st of the following year.

Section A. Number and Term of Office: The business and the property of the organization shall be managed and controlled by a Board of Directors, each of whom shall be a member in good standing of the organization. The Board of Directors shall consist of 4 Directors, the President, the Immediate Past-President, President Elect, Secretary-Treasurer and Sergeant-at-Arms. All officers and directors shall be elected for a term of one year.

Section B. Past Presidents Council: Past Presidents in attendance at any Board meeting shall have one collective vote in addition to any vote they may have as a current Board member.

Section C. Vacancies in the Board of Directors: Any vacancy in the Board of Directors shall be filled by election of a majority vote of the remaining Board of Directors.

Section D. Vacancies of Officers: If a vacancy occurs among the officers, by death, resignation or otherwise, the said vacancy shall be filled by a majority vote of the Board of Directors, except for President Elect. Should the office of President Elect become vacant, the Board of Directors shall nominate a replacement and announce the nomination and accept nominations from the floor. The election will be held as soon as nominations are closed. Installation will be at the next regularly scheduled association meeting following the vote.

Section E. Removal of Officers and Board Members: Any officer or board member may be removed from office by a unanimous vote of no less than 6 of the Board of Directors not including the person in question.

Section A. President. The President shall be the chief executive officer of the Association and shall preside at the regular meetings and the meetings of the Board of Directors. Subject to the advice of the Board of Directors, the President shall have general charge and supervision of the business of the Association and shall have power to appoint all standing and special committees.

Section B. President Elect. The President Elect shall be responsible to perform the duties of the President in the absence or disability of the President. Subject to the provisions in these By Laws, the President Elect will automatically become President the January 1st of the following year. The President Elect shall be responsible to become completely familiar with the duties as President.

Section C. Secretary-Treasurer. The Secretary-Treasurer is responsible for the minutes of all Board of Directors meetings. The Secretary-Treasurer shall be responsible for maintenance of a record of all members, their category, contact information and length of continuous membership. The Secretary-Treasurer will serve as liaison between the Executive Secretary and the Board of Directors.

The Secretary/Treasurer shall have responsibility for all monies belonging to the association. The Secretary-Treasurer shall be responsible for reporting the state of the finances to the Board of Directors at the Board’s monthly meeting or upon request of any member. The Secretary/Treasurer shall be responsible for maintaining and keeping records of initiation fees, assessments, dues and necessary reports concerning the payment and delinquency of such fees.

Section D. Sergeant-at-arms. The Sergeant-at-arms shall have the duty to see that the meeting place is ready for the meeting to be conducted. He/She shall upon request of the presiding officer carry out any instruction concerning the conduct of the meeting or the members.

ARTICLE VI. EXECUTIVE SECRETARY

The Executive Secretary is contracted by the Board of Directors as an “Independent Contractor” whose duties are defined by the Board of Directors. The contract shall be reviewed at least annually by the Board of Directors. The Executive Secretary shall not be a member of the Association.

ARTICLE VII - DUES AND INITIATION FEES

Members shall be charged monthly dues as determined by the Board of Directors to cover the operating costs of the Association. The application fee, as determined by the Board of Directors, shall be charged upon election as a member. Annual dues in subsequent years shall be set by the Board of Directors in December of each year and will be due when billed in January of each year.

ARTICLE VIII - AMENDMENTS

By-laws changes may be proposed by the Board of Directors or by petition of the Board of Directors by the membership. The petition must be signed by at least 50% of the members in good standing of the club and be presented at a meeting of the Board of Directors.

Once a by-law change has been properly proposed it shall be presented in writing to the general membership for three regularly scheduled meetings prior to the vote. For the vote, at least 66.7% of the membership must be present to constitute a quorum, and the changes must be approved by at least 66.7% of those members present.

ARTICLE IX - RULES AND REGULATIONS

The Board of Directors is responsible for maintaining and reviewing the rules and regulations of the association. A copy of these rules and regulations is attached.

100.02 Priority: The charter members shall, in the event any of them change their classification, have priority over all other members, except other charter members, in the same classification.

100.03 Continuous: The priority shall be effective only if the charter member has been a continuous member.

101.01 Each job, occupation, position or profession shall constitute a category. In categories that have many areas of specialization a member (or potential member) must select one area as his/her category. Members may only represent one category as reported on their membership application.

101.02 After the charter members, each member shall be voted on in accordance with these rules and regulations.

101.03 The Board of Directors shall have the final decision on categories in accordance with the above rule.

102.01 The meeting shall be conducted in a business like manner. Parliamentary procedure shall be in accordance with Roberts Rules of Order not
inconsistent with the by-laws and rules and regulations of the organization.

102.02 At each meeting one member will have the opportunity to briefly explain to the organization, the operation of his business, any special types of business he specializes in, and how to recognize the need for his service or product. This explanation will not exceed ten minutes.

102-.03 At each meeting any member may present to the organization information of a general nature, which he feels to be of value to the organization.

102.04 At each meeting each member shall submit one written or verbal business advisory for another specific member or the general membership. Any member who fails to submit an advisory shall be assessed the sum of twenty-five cents, payable to the Sergeant-at-arms. Any members who fail to submit such advisory shall refrain from any advertisement.

102.05 Acknowledgement: If any advisory or information results in a monetary gain or furtherance of a member’s business, he may acknowledge that information in a regular meeting. He need not reveal any detailed information.

103.02 Any member who misses 3 consecutive meetings without advising the organization and securing an excuse will be declared delinquent, notwithstanding payment of dues and assessments. The chairmen of the Attendance Committee shall designate a member to contact the delinquent member to determine if said delinquent intends to withdraw his membership.

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105.00- RESIGNATION AND CHANGE OF CLASSIFICATION

105.01 Resignation: If any member resigns for any reason, his classification shall be declared open by the President.

105.02 Change of Classification: If any member, other than a charter member, changed his classification it shall be mandatory, that his classification be declared open. If his new classification does not conflict he may be elected into the new classification in the same manner as new members.

106.00 - DELINQUENCY OF INITIATION FEE AND ASSESSMENTS
If a new member fails to pay his/her initiation fee their membership will not be considered.

106.01 Any member who has been assessed as set forth in the rules and regulations shall forthwith remit said assessment to the Treasurer. At the first meeting in each month, the Treasurer shall advise the President of those members who have been assessed and who remain delinquent. If said member still remains delinquent by the next meeting his/her classification may be declared open by the President. The delinquent member will still be responsible for any and all delinquent assessments as agreed to in writing on the membership application.

107.00 - BUSINESS

107.01 Public Disclosure: Public disclosure shall not be made of any information, or where it was obtained, or who furnished said information.

107.02 Private Disclosure: Discretion should be exercised in the disclosure of any business information.

108.00- INVITATION OF GUESTS

108.01 Members shall not invite any guest to attend club meetings whose occupation or avocation is in conflict with any association member’s category.

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